Status
The Department Listings for Online Directory project has submitted the conceptual review PPM 200-45 and is in the process of addressing feedback from the campus community. A formal PPM 200-45 review will begin in June 2009. The project team has formed and met with the Advisory Board, a group comprised of approximately 30+ individuals representing various departments on campus as well as individuals from the UC Davis Health System (UCDHS). The Advisory Board will be responsible for providing input on the design and functionality of the application. The project team will also seek feedback from various members of the campus technical community regarding end user interaction with the service.

Project background and goals
In 2006-07, Information and Educational Technology (IET), in collaboration with the UC Davis Health System and the campus community, introduced the ability for directory approvers to update their department’s individual listings directly from the Web. The Department Directory project will provide a departmental online listings module similar to the individual listings. The goals of this project are as follows:

• Replace the printed copy of the department listings directory with the online directory
• Combine the departmental listings for the UC Davis and Sacramento campuses and add a link in the existing individual listings database
• Establish the Campus Online Directory as the centrally-managed contact information source
• Maintain the functionality currently available in the printed version
• Integrate the individual and department listings seamlessly
• Create publication and management standards for all online listings

The online department listings will display the same listing details (i.e., department name and phone number) provided in the printed directory, and will allow individuals the ability to search departmental listings using keywords. A search will also display cross-reference information. During Phase I of the project, departmental information will be gathered through a manual paper process. Department approvers will be instructed to print out a copy of the listings online, and then they will be given a specified amount of time to make updates and changes to their listings. Phase II will allow approvers the ability to make changes online at any time.

Timeline
Phase I of the project is expected to be completed before the end of the 2009 calendar year. Phase II is scheduled to be complete in approximately 18-24 months.

Groups to be consulted

• Online Directory Advisory Board (see members)
• Campus Council for Information Technology (see CCFIT membership)
• Technology Infrastructure Forum (see TIF membership)
• Technology Support Program (TSP)
• 200-45 Review process (see description)
• Dean’s Technology Council (DTC)
• The University of California, Davis Administrative Management Group (ADMAN)

Reference documents and additional information

• Department Listings for Online Directory Advisory Board presentation (5/7/09) (PPT - 557 KB)
• TIF-Infrastructure and CCFIT update (5/19/09) (PDF - 93 KB)
• UC Davis ends printed phone book, will expand online directory (TechNews, 9/24/09)

Contact information
Laine Keneller, project manager, lwkeneller@ucdavis.edu, 530-754-4187
Zackary O’Donnell, project sponsor, zmodonnell@ucdavis.edu, 530-752-5947
Garry Johnson, garry.johnson@ucdmc.ucdavis.edu, 916-734-3207